Secretary – Administrative Support

About the role

The Secretary will provide essential administrative and clerical support to ensure the smooth operation of our office in Sharjah. This role involves managing communications, organizing schedules, and maintaining accurate records for staff and management.

Key responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, type, edit, and distribute documents, reports, and presentations.
• Organize and maintain filing systems, both paper and electronic.
• Receive and greet visitors in a professional manner.
• Record meeting minutes and distribute them to relevant personnel.
• Manage office supplies and place orders when necessary.
• Arrange travel, accommodation, and meeting logistics.
• Maintain confidential records and information.
• Assist with basic bookkeeping, data entry, and other administrative tasks.

Required profile

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as a secretary, administrative assistant, or similar role.
• Strong organizational skills and attention to detail.
• Professional demeanor and excellent communication abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook