Senior Office & Business Operations Coordinator – Dubai

About the role

ESSURA is seeking a highly organised Senior Office & Business Operations Coordinator to support its Dubai office. The role combines business operations, senior‑level administrative support, bid coordination and quality‑system management within a fast‑growing security consultancy.

Key responsibilities

• Provide day‑to‑day administrative and operational support to senior management and the Dubai office.
• Coordinate internal meetings, communications, timesheets, purchase orders and invoicing.
• Maintain and improve the Integrated Management System (ISO 9001, ISO 45001), including document control, audit coordination and training compliance.
• Lead the preparation of bids, proposals and pre‑qualification submissions, managing timelines, inputs and document versioning.
• Produce client‑ready documents and presentations using Adobe InDesign and Microsoft Office, ensuring branding consistency.
• Support CRM updates, pipeline reporting and senior leadership presentation preparation.

Required profile

• Currently based in the UAE and able to work full‑time on‑site in Dubai.
• Proven experience in business support, office coordination or executive assistance.
• Experience supporting senior stakeholders and familiarity with ISO management systems.
• Strong attention to detail, proactive attitude and ability to juggle multiple priorities.

Required skills

• Adobe InDesign
• Microsoft Office (Word, Excel, PowerPoint)
• SharePoint