Temporary Executive Assistant to CEO

About the role

We are seeking a highly organized Temporary Executive Assistant to support the CEO of ITP Media Group in Dubai. The role starts immediately and is designed to provide seamless administrative and operational assistance in a fast‑paced media environment.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and prepare detailed agendas.
• Take meeting notes, track action items and follow up with stakeholders.
• Arrange complex travel itineraries, including flights, accommodation, visas and ground transport.
• Prepare correspondence, presentations and confidential reports.
• Handle expense reports, petty cash and administrative payments.
• Conduct ad‑hoc research and draft executive briefings.
• Liaise with internal departments and external partners to ensure smooth communication.
• Support event coordination and high‑profile engagements as needed.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or Senior Administrative Assistant, preferably in media.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Discreet, proactive and able to work independently.
• Flexibility to work occasional evenings or weekends.
• Immediate availability for a temporary contract.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook