Administration Officer – Facilities Management

About the role

The Administration Officer will provide administrative and coordination support to the Facilities Management business, ensuring smooth day‑to‑day operations and accurate record‑keeping.

Key responsibilities

• Maintain and organize company records, documents, reports, and administrative files.
• Prepare letters, memos, reports, presentations, trackers and other business documents as required.
• Coordinate with Operations, HR, Finance, Procurement, QHSE and other support functions on administrative matters.
• Support the preparation and updating of daily, weekly and monthly administrative and operational reports.
• Assist in scheduling meetings, site visits, training sessions and internal activities.
• Follow up with stakeholders to ensure timely completion of assigned administrative actions.
• Assist with document control and ensure records are maintained according to company procedures.
• Handle routine correspondence, emails and administrative queries professionally.

Required profile

• Fresh graduates or entry‑level candidates; UAE nationals are encouraged to apply.
• Previous experience in administrative, customer service, coordination or Facilities Management is an advantage.
• UAE national with a Family Book preferred where applicable.
• Ability to maintain confidentiality of company and employee information.