Administration Specialist

About the role

The Administration Specialist will oversee all HR‑related administrative processes, ensuring smooth visa management, employee documentation, and vendor coordination. This role acts as the primary liaison between employees, government authorities, and service providers to maintain compliance and support employee welfare.

Key responsibilities

• Manage employee and dependent visa processes, including applications, renewals, cancellations, and status changes.
• Process labour contracts, work permits, employment offers, and related transactions with relevant UAE authorities.
• Prepare HR documents such as salary certificates, employment letters, NOCs, and bank letters.
• Maintain accurate employee records, HR databases, visa files, and confidential information.
• Coordinate accommodation, transportation, catering, uniforms, and other welfare services.
• Handle vendor relationships, service contracts, purchase orders, invoice verification, and payment requests.
• Administer the company ADNOC account, including tag issuance and monthly usage reporting.
• Oversee Abu Dhabi Pension registrations, employee medical insurance, and banking documentation.
• Monitor renewal dates for visas, Emirates IDs, passports, labour permits, insurance policies, and licences.
• Prepare regular reports on HR administration, visas, accommodation, transportation, pension, and vendor activities.
• Serve as the main point of contact for employee queries on HR administration and government services.
• Ensure compliance with UAE Labour Law, company policies, and government regulations.

Required profile

Required skills