Administrative Assistant / Data Entry Clerk

About the role

The Administrative Assistant (Data Entry Clerk) provides comprehensive clerical support to the division, ensuring smooth handling of correspondence, records, and routine office operations. The role involves managing incoming and outgoing mail, preparing reports, and supporting visitors while maintaining confidentiality.

Key responsibilities

• Receive, sort, and distribute all incoming mail; prepare outgoing mail and maintain tracking registers.
• Handle telephone calls, schedule appointments, and maintain contact lists.
• Prepare routine letters, reports, and documents from notes or verbal instructions; proofread and distribute materials.
• Maintain filing systems, manage office stationery and supplies, and operate office equipment such as fax, copier, and email.
• Arrange meetings, book conference rooms, set up visual aids, provide refreshments, and take minutes.
• Compile and circulate data, perform security copying and archiving of documents, and support any additional clerical tasks as assigned.

Required profile

• Secondary school certificate (or equivalent).
• At least 4 years of experience in data preparation and computer‑based administrative support within a large organization.
• Demonstrated ability to handle confidential information and follow established procedures.

Required skills

• Data entry.
• Proficiency with standard office equipment (telephone, fax, copier, email).