Administrative Assistant – Factory Operations

About the role

Join one of the world’s largest food companies as an Administrative Assistant supporting the Maintenance Department in a factory environment. You will provide day‑to‑day administrative and operational support to the Maintenance Manager and the wider team, ensuring smooth workflow and compliance with internal policies.

Key responsibilities

• Provide administrative assistance to the Maintenance Manager and department staff.
• Manage purchasing activities, including CAPEX requests, purchase tracking, invoice processing and stakeholder coordination.
• Process monthly provisions, petty‑cash transactions and other financial administration tasks.
• Generate, analyse and distribute maintenance reports using SAP and other business systems.
• Consolidate departmental KPIs and prepare presentations for monthly management reviews.
• Coordinate training records, compliance tracking and training schedules.
• Prepare attendance reports, maintain employee records and support workforce administration.
• Organise departmental meetings, team events, travel arrangements and other operational activities.
• Maintain accurate electronic and physical documentation, technical files and audit‑related records.
• Support internal compliance, health & safety, food safety and sustainability initiatives.

Required profile

• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access) and internet browsers.
• Experience using SAP for reporting and data management.
• Strong communication skills with the ability to interact at all organisational levels.
• Excellent verbal, written and organisational abilities.
• Flexibility in working hours and experience supporting senior management.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Access
• SAP
• Internet browsing tools