Administrative Executive – Food & Beverage

About the role

Brocki, a premium bakery and café brand expanding across the UAE and GCC, is looking for an Administrative Executive to act as the central hub for all administrative requests. You will ensure that documents, approvals, permits and corporate submissions are processed efficiently and tracked to completion.

Key responsibilities

• Serve as the single point of contact for Arada corporate functions, routing and reporting on requests.
• Arrange meetings, travel, site visits and events for the UAE team, including diary management for the Operations Manager.
• Own UAE document control – filing, versioning, access management and preparation for signatures.
• Coordinate licensing, permits, municipality and authority submissions, trade licences, visas and immigration.
• Administer leasing, fit‑out, landlord correspondence and critical dates for retail and production sites.
• Run procurement administration – quotations, purchase requests, approvals, supplier onboarding and asset tracking.
• Manage inbound shipments, customs clearance, cargo insurance and delivery visibility.
• Support store openings, concessions and pop‑ups with run sheets, permits, staffing and supplier bookings.
• Maintain regional trackers, monday.com boards and prepare reports and presentations for management.
• Assist HR onboarding and people‑team administration.

Required profile

• Bachelor’s degree or equivalent.
• Relevant GCC experience, especially UAE licensing, permits and visa processes.
• Background in food & beverage, hospitality or multi‑site retail operations.
• Proven ability to juggle multiple functions and competing priorities.

Required skills

• Microsoft 365
• Microsoft Teams
• monday.com
• SharePoint
• AI tools