Administrative Secretary – Full‑time, Dubai

About the role

The Administrative Secretary will provide comprehensive on‑site support to the legal and management teams at Eco Lex Legal in Dubai. This full‑time position involves handling correspondence, preparing documents, and ensuring smooth day‑to‑day office operations while maintaining strict confidentiality.

Key responsibilities

• Manage incoming and outgoing correspondence, prepare and format legal and business documents.
• Organise files, records and digital databases, ensuring accurate registers are kept up to date.
• Schedule meetings, coordinate calendars, arrange travel logistics and support office finance tasks such as tracking invoices and expenses.
• Serve as the first point of contact for clients and stakeholders, answering inquiries, directing calls and emails, and delivering professional customer service.
• Assist in the preparation of reports and presentations, and uphold data protection and confidentiality standards.

Required profile

• Strong clerical abilities including document preparation, filing, data entry and record management.
• Effective written and verbal communication skills with a professional client‑facing approach.
• Excellent scheduling and calendar management, including meeting coordination and travel arrangements.
• High level of organization, attention to detail and ability to prioritize tasks in a fast‑paced environment.
• Ability to handle sensitive information discreetly; prior experience in a legal or professional services setting is an advantage.
• Relevant diploma or bachelor’s degree in business administration, office management or a related field is preferred.
• Fluency in English is required; Arabic language skills are a plus.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with digital filing systems and standard office equipment.