Company Secretarial Advisor

About the role

We are seeking a Company Secretarial Advisor to enhance our corporate governance and secretarial services for clients operating in UAE free zones and offshore jurisdictions. The role involves providing registered agent and corporate service provider support across ADGM, DIFC, JAFZ and RAKICC.

Key responsibilities

• Establishing foundations, free zone and offshore companies in ADGM, DIFC, JAFZ and RAKICC.
• Preparing and filing applications under relevant regulations.
• Advising on changes to company details such as name, directors, managers, activities, share transfers, pledges and mortgages.
• Drafting agendas, notices and taking minutes of board and shareholders’ meetings.
• Obtaining tax residence certificates and no‑objection letters from authorities.
• Maintaining statutory registers (Members, Directors, Secretaries) for UAE offshore, ADGM and DIFC entities.
• Managing annual licence and registration renewals.
• Conducting company searches and online filings.
• Ensuring compliance with UAE local laws and updating corporate bibles and due‑diligence records.
• Recording time accurately and supporting KYC processes with the Business Acceptance Unit.
• Coordinating invoicing and receivables with Finance.
• Keeping up‑to‑date with relevant Companies Acts and regulatory changes.
• Maintaining template precedents such as resolutions, powers of attorney, and share transfer documents.

Required profile

• Strong knowledge of UAE free‑zone, offshore and ADGM/DIFC corporate legislation.
• Experience in company formation, secretarial compliance and governance support.
• Excellent attention to detail and ability to maintain accurate statutory records.
• Proficiency in preparing legal documents, minutes and corporate filings.
• Good organisational skills and ability to work with cross‑functional teams.

Required skills

• Company formation and registration procedures in ADGM, DIFC, JAFZ and RAKICC.
• Preparation of corporate governance documents (resolutions, minutes, registers).
• KYC and compliance documentation handling.
• Invoice coordination and financial tracking.