Executive Assistant – GoHighLevel & IT (Remote Freelance)

About the role

The client is a solo founder who runs an IT consulting practice, a real‑estate portfolio, and a GoHighLevel services business. They need a proactive, tech‑savvy executive assistant to take ownership of email, calendar, GoHighLevel operations, and day‑to‑day coordination across multiple income streams.

Key responsibilities

• Manage Outlook/mail.com inboxes: triage, prioritize, label, draft replies, and prepare daily executive briefs.
• Control calendar scheduling across time zones, confirm or reschedule appointments, and implement time‑blocking, reminders, and SOPs.
• Set up and maintain GoHighLevel pipelines, calendars, automations, forms, funnels, and campaigns; manage contact lists and monitor performance.
• Draft, schedule, and publish social media posts on Instagram, Facebook, X, and TruSocial; repurpose content and perform light design in Canva.
• Research corporate formation and state compliance, track filing deadlines, and coordinate domain registration and basic website setup.
• Liaise with tenants, contractors, and property‑management software; maintain an after‑hours escalation playbook.
• Communicate daily via the secure OurLink platform, join calls on Google Meet, and use AI tools (Gemini, Claude, ChatGPT) for drafting summaries and content.

Required profile

• Proven IT background with strong organizational skills.
• Experience supporting senior executives in a fast‑moving, multi‑disciplinary environment.
• High level of discretion, ability to work under NDA, and comfort handling confidential data.

Required skills

• GoHighLevel (GHL) platform
• Outlook / mail.com email management
• Google Meet
• AI tools: Gemini, Claude, ChatGPT
• Canva for light design
• Social media platforms: Instagram, Facebook, X (Twitter)
• Property‑management software (specific tool TBD)

What we offer

• Remote freelance arrangement
• Hourly rate of $7.00
• Opportunity to build repeatable systems for a growing solo business