Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the departmental head, ensuring smooth day‑to‑day operations and enabling the manager to focus on core business activities. This role acts as the primary point of contact for internal and external communications and manages a range of clerical and logistical tasks.

Key responsibilities

• Manage the manager’s diary, schedule meetings, and prepare necessary documentation.
• Arrange travel, accommodation, and related logistics.
• Handle incoming calls, screen inquiries, and follow up on actions.
• Draft, route, and respond to correspondence efficiently.
• Maintain records, filing systems, and oversee office equipment functionality.
• Process requisitions for office services and materials, ensuring SAP account authorizations and supplier follow‑up.
• Review and verify invoices before forwarding to finance.

Required profile

• Bachelor’s degree in Administration, Business Management or a related field.
• Minimum of 5 years’ experience in a similar executive support role within a medium to large organization.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication abilities.

Required skills

• SAP (account allocation and requisition processing)