Executive Assistant – Legal & Compliance (Dubai)

About the role

We are seeking a highly organized, proactive and technologically sophisticated Executive Assistant to provide strategic administrative, operational and project‑management support to the DVP & Associate General Counsel International Legal Operations and other senior Legal and Compliance team members based in Dubai. This fixed‑term, one‑year role will support a fast‑paced regional legal organization across multiple countries and time zones.

Key responsibilities

• Manage complex, constantly changing calendars for senior legal leadership and coordinate meetings across multiple countries and time zones.
• Arrange domestic and international travel, prepare travel packs, process expense reports and support budget monitoring.
• Prepare and distribute legal and compliance reports, presentations, dashboards and maintain filing systems.
• Lead cross‑functional projects, develop timelines, trackers and status dashboards, and drive operational excellence.
• Maximize use of Microsoft 365 and Copilot, create automated workflows, and champion AI‑enabled tools.
• Coordinate onboarding, office access, visitor management and procurement of supplies.

Required profile

• Bachelor’s degree or equivalent professional qualification.
• Minimum 5 years of experience supporting senior executives, preferably in a multinational environment.
• Experience supporting Vice President, General Counsel or similar senior legal leaders.
• Background in legal, compliance, professional services, financial services or healthcare is preferred.
• Proven ability to manage multiple priorities across international, culturally diverse teams.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft SharePoint
• Microsoft OneDrive
• Microsoft Planner
• Microsoft Copilot (AI‑enabled tools)