Executive Assistant & Office Manager

About the role

We are looking for an Executive Assistant & Office Manager to provide high‑level support to the MEEA Executive team while overseeing all office administration and support services across our regional hub. The role ensures seamless execution of executive priorities, efficient office operations, and effective stakeholder engagement across the Middle East and Eastern Asia region.

Key responsibilities

• Coordinate leadership meetings, prepare agendas, briefing materials, take minutes and follow up on actions.
• Support preparation of board materials, executive reports and strategic presentations.
• Manage office and administrative budgets, monitor expenditure, and coordinate procurement processes.
• Track CEO expenses, handle approvals and reporting.
• Serve as primary point of contact for the CEO with internal and external stakeholders, managing high‑level communications and VIP visits.
• Oversee reception, CEO calendar, travel arrangements, facilities, administration and office services.
• Maintain structured electronic and physical filing systems, ensuring confidentiality.
• Organise corporate events, leadership workshops and internal forums.
• Support coordination of leadership team activities, recruitment onboarding and HR‑related tasks.

Required profile

• Degree or Diploma in Business Management, Administration or a related field (MBA desirable).
• Proven experience in administrative and executive support roles.
• Experience in the rail or transportation industry is a plus.
• Fluent English with excellent written and verbal communication skills.

Required skills

• Microsoft Office (working knowledge).
• Excellent report preparation ability.