Executive Assistant, People & Intellectual Capital Group

About the role

The Executive Assistant will support the Group Head of the People & Intellectual Capital Group by managing day‑to‑day office operations, coordinating schedules, and handling administrative tasks. This role ensures smooth communication between internal units, external vendors, and stakeholders while maintaining high standards of confidentiality and professionalism.

Key responsibilities

• Organise meetings, appointments and discussions for the Group Head, providing daily schedules and reminders.
• Coordinate travel arrangements, hotel bookings and stationery requests, liaising with procurement and admin teams.
• Act as a liaison between end‑users, admin staff and external vendors for all admin‑related matters.
• Track and follow up on requests logged with the Admin Helpdesk, Technology HelpDesk and CAD for maintenance, access administration and expense reimbursements.
• Process staff reimbursements and claims in line with company policy.
• Assist with onboarding new joiners within the People & Intellectual Capital Group.

Required profile

• High level of maturity and strong communication skills to balance stakeholder expectations.
• Excellent interpersonal abilities and a good command of English.
• Ability to manage stressful and sensitive situations and work under pressure.
• Understanding of HR systems and procedures.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using Outlook for calendar and email management.