Executive Assistant to CEO (Remote – Dubai)

About the role

We are seeking a highly organised, proactive and commercially aware Executive Assistant to support the Chief Executive Officer of a fast‑growing retail, e‑commerce and distribution business. This role goes beyond traditional administrative duties, focusing on turning conversations and decisions into clear actions and outcomes while protecting the CEO’s time.

Key responsibilities

• Manage the CEO’s diary, inbox, meetings, calls and priority commitments.
• Draft emails, letters and internal communications on behalf of the CEO.
• Convert decisions into actionable tasks with owners, deadlines and a tracking system.
• Follow up with managers, chase outstanding actions and escalate blockers.
• Prepare agendas, briefing notes and meeting documents; attend key meetings to record decisions.
• Coordinate cross‑functional projects across retail, e‑commerce, distribution, finance, marketing and operations.
• Organise UK, UAE and international travel, and liaise with suppliers, brand partners and other external stakeholders.
• Provide limited personal administrative support such as appointments and reservations when required.

Required profile

• Highly organised and able to prioritise commercially important matters.
• Proactive, confident in following up and escalating delays without prompting.
• Strong commercial awareness and understanding of retail/e‑commerce operations.
• Excellent communication skills to coordinate between internal teams and external partners.
• Ability to protect the CEO’s time and maintain focus on high‑priority tasks.

Required skills

• Microsoft Teams