Executive Assistant to Founder (Dubai)

About the role

We are looking for a proactive Executive Assistant to support the Founder across three fast‑growing businesses – 10 Hydrogen, HelpXpat Relocations and HelpXpat Real Estate. The role goes beyond calendar management; you will act as a trusted extension of the Founder’s judgment, handling decisions independently and maintaining seamless operations.

Key responsibilities

• Own the Founder’s calendar, priorities and daily flow, deciding what merits the Founder’s attention and protecting that time.
• Manage inbox and correspondence with strong filtering judgment, escalating only critical items.
• Coordinate meetings, calls and travel across all three companies, anticipating and resolving conflicts before they arise.
• Maintain a live, accurate view of open tasks, deadlines and pending decisions for each business.
• Serve as the first point of contact for internal teams, clients, partners and vendors when the Founder is unavailable.
• Prepare meeting notes, follow‑up summaries and light reporting ready for immediate action.
• Handle sensitive business and personal matters with full discretion and confidentiality.

Required profile

• Solid prior experience as an EA, PA or in a Founder/Chief of Staff‑style office, preferably across multiple ventures or a fast‑scaling business.
• Strong independent judgment and comfort operating with minimal supervision.
• Polished, confident English communication, both written and verbal.
• Instinctive system building, meticulous follow‑through and attention to detail.
• Genuine discretion with confidential information.
• Based in Dubai and available to start immediately; UAE driving licence preferred.