Executive Operations Assistant

About the role

The Executive Operations Assistant provides high‑level administrative and operational support to senior leadership, ensuring day‑to‑day activities run smoothly. This hybrid role blends traditional executive assistance with light operational duties to keep the team organised, responsive, and efficient.

Key responsibilities

• Manage complex calendars, meeting schedules, travel arrangements and shifting priorities.
• Coordinate internal and external meetings, preparing agendas, logistics, materials and follow‑up actions.
• Review and process invoice approvals, organise vendor and law‑firm invoices, and maintain accurate records.
• Pre‑screen operational requests, ensuring completeness before routing for approval.
• Prepare reports, presentations, dashboards and other documents for business operations and leadership meetings.
• Maintain frequently accessed information, templates, organisational charts and departmental documentation.
• Work with cross‑functional teams to track action items and ensure timely delivery of commitments.
• Support planning and logistics for team meetings, offsites and departmental activities.
• Identify opportunities to improve administrative processes and operational efficiency.
• Handle confidential information with professionalism, discretion and sound judgement.

Required profile

• 3+ years of experience as an Executive Assistant, Executive Coordinator, Business Support or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Strong communication and stakeholder‑management abilities.
• Highly organised, dependable and proactive with strong follow‑through.
• Resourceful, able to anticipate needs and work independently while coordinating across multiple stakeholders.
• Adaptable and composed under changing priorities.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience using collaboration tools such as Slack.
• Experience using collaboration tools such as Lark.