Office Administrator (Secretary Level 2)

About the role

The Office Administrator provides comprehensive secretarial and coordination support to professional and management staff, ensuring smooth daily operations of the office. This experienced (Secretary Level 2) position involves handling correspondence, scheduling, record‑keeping and office logistics.

Key responsibilities

• Draft, proofread and format routine letters, memoranda, reports, meeting minutes and technical documents.
• Manage incoming mail, distribute to appropriate staff and maintain filing systems.
• Schedule meetings and conferences, arrange travel reservations, and take accurate minutes for distribution.
• Maintain electronic and physical records, update databases and ensure information accuracy.
• Order office supplies and coordinate equipment maintenance through established channels.

Required profile

• High school diploma or equivalent.
• At least three years of administrative support experience, including one year at Secretary Level 1 or equivalent.

Required skills

• Proficiency with standard office software (word processing, spreadsheets, email).
• Strong command of English grammar, spelling and document formatting.