Office Manager & Front of House

About the role

Join Xpin AI as the first point of contact for visitors and the driver of daily office operations. You will manage the front desk, host high‑profile government and enterprise delegations, and ensure the workplace runs smoothly.

Key responsibilities

• Receive and host visitors in Arabic and English, coordinating meeting rooms, refreshments, and hospitality for client demonstrations.
• Handle incoming calls, couriers, deliveries, and correspondence while managing visitor access and passes.
• Oversee day‑to‑day office management, including supplies, equipment, and workplace upkeep.
• Maintain relationships with suppliers, building management, and service providers, handling quotes and renewals.
• Track and manage the office budget, petty cash, and expense records.
• Support travel bookings, hotel arrangements, and logistics for team members and visitors.
• Coordinate onboarding logistics for new hires, ensuring desk, access, and equipment readiness.
• Assist HR and finance with administrative tasks and help organise internal and occasional external events.

Required profile

• Minimum three years of experience in office management, front office, executive assistance, or a similar role within a professional environment.
• Professional fluency in both Arabic and English, spoken and written.
• Calm, organized, and able to multitask under pressure.
• Proactive mindset with strong anticipation of needs.
• High level of discretion and confidentiality.

Required skills