Office Secretary – Administrative Support

About the role

The Secretary provides essential administrative support to keep the office running smoothly. You will handle communications, manage schedules, and maintain accurate records while assisting management and staff.

Key responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, type, edit, and distribute documents, reports, and presentations.
• Organise and maintain filing systems, both paper and electronic.
• Receive and greet visitors in a professional manner.
• Record meeting minutes and distribute them to relevant personnel.
• Manage office supplies and place orders when necessary.
• Arrange travel, accommodation, and meeting logistics.
• Maintain confidential records and information.
• Assist with basic bookkeeping, data entry, and other administrative tasks.
• Coordinate communication between departments and external stakeholders.

Required profile

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as a secretary, administrative assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time‑management abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Professional appearance and positive attitude.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook