Personal Assistant to CEO – Engineering Consultancy (Arabic Speaker)

About the role

We are looking for a highly organized and proactive Personal Assistant to support the CEO of an engineering consultancy in Dubai. The role involves providing comprehensive executive and administrative assistance in a fast‑paced environment, ensuring smooth daily operations and effective coordination across internal and external stakeholders.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and daily priorities.
• Coordinate local and international travel, including visas, accommodation and itineraries.
• Prepare executive reports, presentations, meeting agendas and minutes.
• Screen and prioritize emails, phone calls and business correspondence.
• Follow up on executive directives and ensure timely completion of action items.
• Coordinate with architects, engineers, consultants, contractors and clients on project meetings, submissions and updates.
• Track project timelines, approvals and technical submissions.
• Maintain organized records of contracts, technical documents and executive files.
• Act as primary liaison between the CEO and internal/external stakeholders.
• Draft professional correspondence in Arabic and English.
• Organize board meetings, executive meetings and business events.
• Handle confidential information with discretion and coordinate with government authorities when required.

Required profile

• Arabic nationality (mandatory).
• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of experience as a Personal or Executive Assistant supporting a CEO, Chairman or Managing Director.
• Previous experience in an engineering consultancy and hands‑on exposure to engineering project coordination.
• Strong understanding of engineering documentation, technical submissions and consultant workflows.
• Excellent written and verbal communication skills in both Arabic and English.
• Ability to work under pressure, manage multiple priorities and maintain high professionalism and confidentiality.
• UAE work experience is mandatory.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.