Senior Executive Assistant to the CEO – Founder’s Office & Operations

About the role

We are looking for a highly capable, technology‑driven Senior Executive Assistant to support the CEO and the Founder’s Office at ZIADA DC. This role goes beyond traditional secretarial duties, acting as the CEO’s execution partner to protect time, translate decisions into action, and ensure flawless follow‑up across multiple business units.

Key responsibilities

• Own and continuously optimise the CEO’s calendar, inbox, priorities, meetings and follow‑up system.
• Convert meetings, voice notes and executive decisions into structured tasks, owners, deadlines and measurable next steps.
• Prepare daily and weekly executive reports covering priorities, pending decisions, risks and completed work.
• Track projects across operations, sales, business development, marketing, partnerships, client onboarding and international expansion.
• Coordinate with internal teams, clients, suppliers, lawyers, government service providers and international partners.
• Manage confidential documents such as passports, bank statements, contracts, invoices and immigration files.
• Create and maintain dashboards, trackers, SOPs, workflows, task boards and document libraries.
• Utilise CRM and task‑management platforms to ensure no client, deadline or executive instruction is missed.
• Conduct structured research on suppliers, partners, markets, regulations and travel arrangements.
• Arrange complex travel, meetings, events, speaking engagements and international itineraries.
• Draft professional communications, reports, meeting summaries, presentations and correspondence in Arabic and English.
• Leverage AI and automation tools to boost productivity, research, reporting and document preparation.

Required profile

• Strong ownership and sound judgment with a high level of discretion.
• Ability to thrive in a fast‑moving entrepreneurial environment with multiple stakeholders.
• Excellent organisational skills and relentless follow‑up capability.
• Comfort with handling confidential and sensitive information.
• Proactive, detail‑oriented and able to manage competing priorities.

Required skills

• Proficiency with CRM systems.
• Experience using task‑management platforms.
• Familiarity with AI and automation tools.
• Advanced document management and dashboard creation.