Administration & Documentation Executive

About the role

The Administration/Documentation Executive plays a crucial role in ensuring smooth and efficient operations within an organization. This position is responsible for managing and organizing important documents, coordinating with different departments, and supporting the overall administrative workflow.

Key responsibilities

• Maintain and organize both digital and physical company records systematically.
• Assist in the documentation process, ensuring accuracy and compliance with regulations.
• Coordinate with different departments to ensure timely submission of required documents.
• Develop and update documentation templates for company-wide usage as needed.
• Prepare reports and presentations based on data extracted from documentation sources.
• Manage calendars, schedule meetings, and arrange travel plans for the executive team.
• Serve as a point of contact for internal and external communication regarding administrative issues.
• Monitor and procure office supplies, ensuring appropriate inventory levels are maintained.
• Supervise and train junior office staff to ensure proper administrative support is provided.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum 2 years of experience in an administrative or documentation role.
• Proficient in Microsoft Office and document management software.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks simultaneously and meet tight deadlines.
• Basic arithmetic and numerical skills with the ability to perform routine calculations accurately.
• Ability to work independently and within a team environment.

Required skills

• Microsoft Office
• Document management software

What we offer

• Health Insurance
• Visa support
• Transport/Commuting Allowance
• Paid Annual Leaves