Administrative Assistant – College of Business

About the role

The Administrative Assistant provides administrative support to the College of Business, ensuring smooth day-to-day operations through correspondence, documentation, filing and logistics. The role supports the departments, programmes and faculty of the College and works closely with the College Executive Assistant on communication, scheduling and record management.

Key responsibilities

• Distribute internal documents, memos and announcements, administer schedules and messages to students, and deliver faculty and department communications
• Maintain records of incoming and outgoing correspondence (electronic and hard copy)
• Support department chairs, programme coordinators and faculty with documents, reports, forms, course files, accreditation documentation and departmental reports
• Assist in scheduling meetings, preparing agendas and drafting minutes, and follow up on BRFs, purchase requests and logistics
• Handle student-facing tasks such as document collection, attendance sheets, registration requests and academic forms before Dean's review
• Screen and direct walk-in visitors and phone calls, maintain electronic and paper filing systems, and arrange travel and accommodation for faculty and staff
• Prepare documents, letters, reports and presentations, track action items and assist in event organisation, room booking and vendor coordination

Required profile

• Bachelor's degree
• 2-3 years' experience as an administrative assistant; experience in the education field preferred
• Higher education experience highly preferred
• English required; Arabic preferred

Required skills

• Proficiency in MS Word, Excel and PowerPoint
• Highly organised, detail-oriented, able to manage multiple priorities and work under pressure in a fast-paced academic environment