Administrative Assistant – Design Services (7‑month Fixed‑Term)

About the role

The Design Services team at Four Seasons’ Corporate Office in Dubai is seeking an Administrative Assistant on a 7‑month fixed‑term contract. You will support a group of ten colleagues, handling complex international travel, diary management, expense processing and general office administration.

Key responsibilities

• Coordinate complex international business travel, including flights, accommodation, ground transport and detailed itineraries.
• Manage calendars across multiple time zones, schedule meetings, arrange rooms, virtual links and catering.
• Prepare and process expense reports, support invoice coding and routine financial administration.
• Maintain accurate filing systems, team records, contact lists and shared inboxes.
• Assist with team events, business trips and ad‑hoc administrative tasks as required.

Required profile

• Proven experience as an Administrative, Team or Executive Assistant supporting busy teams or senior stakeholders.
• Strong organisational and time‑management abilities with a keen eye for detail.
• Demonstrated capability to handle complex international travel logistics and diary coordination.
• Excellent written and verbal communication skills and discretion when dealing with diverse cultures.
• Proficiency in Microsoft Office and ability to produce reports, presentations and other business documents.