Administrative Assistant – HR & Visa Processing

About the role

ARENGY, a leading IT‑Digital and Engineering consultancy in Dubai, is looking for a proactive Administrative Assistant to support its HR team. The role focuses on UAE visa processing, employment documentation, and day‑to‑day administrative tasks in a fast‑paced environment.

Key responsibilities

• Manage end‑to‑end employment visa processing, including new visas, renewals, cancellations and status changes.
• Liaise with PROs, government portals (MOHRE, GDRFA, ICP) and typing centres to ensure timely submission and approval.
• Draft and issue offer letters, employment contracts, amendments and related HR documents in compliance with UAE regulations.
• Coordinate medical fitness tests, Emirates ID biometrics appointments and visa stamping.
• Maintain accurate physical and digital employee records, ensuring confidentiality.
• Monitor visa expiry dates and track renewals proactively.
• Support onboarding and off‑boarding processes, including document collection and clearance.
• Handle correspondence with government authorities and respond to employee queries on visa and employment matters.
• Provide general administrative support such as scheduling, filing, data entry and report preparation.

Required profile

• Bachelor’s degree in Business Administration or a related field (preferred).
• 1–2 years of UAE experience in administrative or HR support roles.
• Practical experience with UAE visa processing and government portals.
• Familiarity with UAE Labour Law and employment regulations.
• Strong drafting skills for contracts and official correspondence.
• High attention to detail and strong organizational abilities.
• Professional handling of confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook