Administrative Assistant

About the role

The Administrative Assistant will support the Head Office in Dubai by handling the procurement and management of office supplies, ensuring smooth day‑to‑day operations. This role involves coordinating with suppliers, maintaining inventory levels, and assisting the Procurement Department with purchase processes.

Key responsibilities

• Procure office stationery, pantry items, printer consumables and other supplies for the Head Office.
• Monitor inventory levels and guarantee adequate stock at all times.
• Prepare purchase requisitions, request quotations and work with the Procurement Department to issue purchase orders.
• Liaise with approved suppliers regarding quotations, deliveries, invoices and product availability.
• Receive, inspect and distribute supplies to the relevant departments.
• Maintain accurate inventory records and produce monthly consumption reports.
• Conduct periodic stock checks and ensure proper storage of all items.
• Perform any additional duties assigned by the Department Manager.

Required profile

• Bachelor’s degree in Administration, Commerce or a related field.
• At least 2 years of relevant administrative or procurement experience.
• Proficiency in Microsoft Office applications.
• Preference will be given to candidates who are fluent in Chinese.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)