Administrative Assistant

About the role

The Administration Assistant supports daily office operations for a specific region or function, ensuring smooth coordination of meetings, travel, and documentation. This full‑time position is based in Dubai and works closely with managers and staff across the organization.

Key responsibilities

• Coordinate and schedule meetings, conferences, and travel arrangements.
• Maintain manual and electronic filing systems and manage document flow.
• Answer telephone calls, relay messages, and handle routine inquiries.
• Process administrative tasks such as timesheets, vacation requests, and supply requisitions.
• Photocopy, scan, and distribute mail and packages efficiently.
• Provide general administrative support to employees and managers.

Required profile

• High school diploma or equivalent.
• 3‑5 years of experience in an administrative assistant role.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and attention‑to‑detail abilities.
• Ability to interact professionally with all levels of internal staff and external clients.

Required skills

• Advanced knowledge of Microsoft Office suite.
• Proficiency with standard office equipment (printers, scanners, etc.).