Administrative Assistant - Laboratory

About the role

Delma Laboratory for Soil & Construction Materials Inspection is looking for an Administrative Assistant to support daily laboratory operations, manage documentation and assist with client coordination. The role handles administrative tasks, maintains records and provides general support to laboratory and management staff, reporting to the Office Manager or Laboratory Manager.

Key responsibilities

• Answer and direct phone calls, respond to emails and greet visitors
• Maintain and organise laboratory files, records and documentation, including test reports, client files and quality records
• Prepare and format correspondence, reports, spreadsheets and presentations
• Assist with data entry and keep laboratory databases accurate
• Process incoming and outgoing mail, packages and courier deliveries
• Monitor office and laboratory supply inventory and place orders
• Assist with sample registration and documentation, and support quality assurance activities such as filing calibration records and test methods
• Schedule appointments and meetings and coordinate calendars for management staff
• Assist with basic bookkeeping, including expense tracking and invoice filing
• Perform general clerical duties such as photocopying, scanning and filing

Required profile

• High school diploma or equivalent; a diploma or certificate in Business Administration or a related field is preferred
• At least 1 year of experience in an administrative, clerical or office support role, preferably in a laboratory, engineering or construction services environment
• Good written and verbal communication skills in English; Arabic is required
• Strong organisational skills, attention to detail, ability to prioritise and professional demeanour with confidentiality

Required skills

• Proficiency in Microsoft Office, including Word, Excel and Outlook
• Data entry and record keeping