Administrative Coordinator - UAEN

About the role

Cosmesurge Hospital Umm Suqeim is looking for an Administrative Coordinator for its UAEN unit. The role ensures efficient coordination across clinical operations and corporate support functions, bridging day-to-day healthcare operations and back-office workflows while supporting quality compliance, accreditation and confidential record keeping.

Key responsibilities

• Manage calendars, meetings and appointments for the assigned HOD, and handle incoming correspondence, emails and calls with prompt follow-up
• Take and distribute meeting minutes, recording action points and follow-ups
• Coordinate marketing events, campaigns, conferences, seminars and workshops
• Prepare and format reports, presentations and official documents
• Maintain confidential records, files and databases, and help draft and review policies, memos and internal communications
• Arrange travel, accommodation and logistics for executives when required, and act as point of contact for vendors, government entities and partners
• Track compliance with healthcare regulations and quality standards, support internal audits, accreditation and quality improvement, and compile and analyse quality and performance data
• Communicate the department's mission, ethics and goals, and represent the company professionally internally and externally

Required profile

• Bachelor's degree (preferred)
• Minimum 1-2 years of experience in a similar role
• Fluent English (Arabic preferred)
• Discretion and professionalism with confidential information

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent administrative and customer service skills
• Strong organisational, problem-solving and communication skills