Administrative Executive – Office Operations

About the role

We are looking for an Administrative Executive to oversee daily operations of our corporate office in Dubai, ensuring a smooth, well‑organized workplace for staff and visitors.

Key responsibilities

• Maintain office cleanliness, manage meeting‑room schedules and greet visitors or corporate partners.
• Monitor, order and distribute office supplies, pantry provisions and printed materials while keeping accurate budget and inventory records.
• Maintain digital and physical filing systems for trade licences, corporate agreements, vehicle registrations and employee‑related records.
• Assist the HR team with preparation and processing of employee documentation.
• Liaise with maintenance contractors, utilities, internet providers and building management to resolve facilities issues.
• Coordinate travel arrangements, hotel bookings, flight itineraries and transportation for executives, international recruits and visitors.
• Provide administrative support to Operations, HR and Finance departments, including petty‑cash summaries, internal memos and courier dispatches.

Required profile

Required skills