Administrative / HR Assistant – Immediate Joiners

About the role

We are looking for a highly organized and proactive Administrative/HR Assistant to support the Administration Manager and senior leadership. The role ensures smooth daily operations of the administration department while handling HR administration, travel coordination, vendor management, and executive support.

Key responsibilities

• Provide administrative and operational support to senior management, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Maintain confidential records, filing systems, and prepare reports, presentations, agendas, and minutes.
• Oversee office supplies, equipment, maintenance, and implement office procedures.
• Coordinate recruitment activities, onboarding, visa processing, employee documentation, attendance, leave, and payroll records.
• Arrange business travel, maintain travel records, and support event planning for meetings, conferences, and employee engagement activities.
• Manage vendor relationships, obtain quotations, assist with procurement, and monitor service quality.
• Maintain accurate administrative, HR, attendance, leave, and travel databases and ensure confidentiality.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field.
• 8–10 years of experience in administration, executive support, or office management.
• Proven experience supporting senior management.
• Excellent written and verbal communication skills in English.
• Strong organizational, multitasking, and time‑management abilities.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.