Administrative Officer

About the role

Consultycs FZCO is hiring a proactive, energetic and well-organised Administrative Officer in Dubai, UAE, on a full-time basis. The role covers front-desk duties, office organisation, driver and transportation coordination and support to other departments.

Key responsibilities

• Keep the office organised, presentable and equipped; manage stationery, pantry supplies, maintenance requests and vendor coordination
• Handle couriers, deliveries, office records and general administrative documentation
• Coordinate with building management and external service providers
• Welcome clients, visitors and business partners; manage incoming calls, emails and inquiries and direct them to the right people
• Coordinate meetings, appointments and meeting room arrangements
• Plan and manage driver schedules, employee pickups, client visits and airport transfers, including trip assignments, route changes and vehicle servicing
• Track driver availability, attendance and trip records
• Provide administrative assistance to HR and other departments, follow up on pending tasks and maintain accurate records

Required profile

• 1-2 years of experience in office administration, reception or front office operations
• Diploma or bachelor's degree in Business Administration or a related field
• Excellent communication and interpersonal skills
• Strong planning, coordination and multitasking abilities
• Proactive mindset and comfort with juggling priorities and unexpected requests
• Experience managing driver schedules, office logistics or transportation is an added advantage
• Currently based in the UAE is preferred

Required skills

• Good working knowledge of MS Office
• Email and administrative tools