Administrative Secretary – Dubai Office

About the role

The Secretary will provide comprehensive administrative support to ensure smooth daily operations at our Dubai office. This full‑time, on‑site position involves managing calendars, handling communications, and maintaining office records while supporting management with company secretarial duties. The role requires high accuracy, confidentiality and proactive follow‑up.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Handle incoming calls, emails and visitor inquiries professionally.
• Organise and maintain physical and electronic files, office records and official documents.
• Prepare reports, correspondence, presentations and other business documents.
• Arrange travel, accommodation and related logistics for staff and visitors.
• Coordinate internal and external communication across departments and with external partners.
• Support management with company secretarial duties, including preparation of official documents and record keeping.
• Liaise with clients, partners and vendors, ensuring timely follow‑up.

Required profile

• Proven experience as a secretary or administrative assistant, preferably in engineering, architecture or consulting.
• Strong clerical abilities, attention to detail and excellent time‑management skills.
• Effective communication skills for handling calls, emails and in‑person inquiries.
• High level of integrity with the ability to maintain confidentiality of sensitive information.
• Relevant diploma or bachelor’s degree in business administration, office management or a related field is preferred.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint).