Administrator cum Accountant - Car Rental

About the role

Careers International is recruiting an experienced Car Rental Administrator cum Accountant in Dubai to manage daily car rental administration, fleet coordination, customer accounts, rental documentation and financial transactions. The role suits someone with strong knowledge of UAE car rental operations, RTA systems, rental management software and basic accounting.

Key responsibilities

• Prepare and manage car rental agreements and contracts
• Enter rental transactions into TARS (RTA system) and the Node system
• Monitor customer traffic fines, Salik and Darb charges and kilometre usage
• Manage fleet schedules, vehicle maintenance, repairs and servicing, and vehicle registration, renewals and cancellations
• Handle vehicle insurance, policy renewals, accident claims and GPS subscriptions
• Recharge Salik and Darb accounts and coordinate customer refunds within 25 days of return
• Monitor employee ID expiry dates and renewals
• Prepare and issue customer invoices and payment receipts, monitor overdue accounts and handle petty cash and cash vouchers
• Maintain financial records, office expenses and utility bills
• Preferred: maintain general ledger, trial balance, profit and loss, balance sheet and cash flow statements, prepare quarterly VAT returns, and process payroll via WPS

Required profile

• Minimum 3 years of experience in car rental administration and accounts
• Strong knowledge of UAE car rental operations and fleet management
• Hands-on experience with TARS and Node systems preferred
• Knowledge of rental agreements, vehicle registration, insurance, Salik, Darb and traffic fines
• Valid UAE driving licence is mandatory
• Good command of English; Arabic is an added advantage

Required skills

• TARS (RTA system) and Node rental management system
• Invoicing, payment collection, petty cash and financial record keeping
• VAT, payroll (WPS) and financial statements (added advantage)
• MS Office and car rental management software

What we offer

• Salary of AED 5,000 to 8,000 per month
• Medical insurance
• Supportive working environment
• Career growth and development opportunities