CEO Office Manager

About the role

Envision Employment Solutions is recruiting a CEO Office Manager for one of its partners, a pioneer in development, based in El Sheikh Zayed City. The role coordinates the CEO's schedule, communications, meetings, priorities and key deliverables, acting as the main link between the CEO, the Executive Committee (EXCO), the Board and external stakeholders. It is a hybrid position.

Key responsibilities

• Own and manage the CEO's calendar, prepare daily, weekly and monthly agendas with briefing notes and presentations, and coordinate schedules with EXCO members and stakeholders.
• Organize EXCO, Board and stakeholder meetings, prepare and circulate agendas, take minutes in Arabic or English, and maintain an action tracker with follow-up on decisions.
• Act as the primary point of contact for the CEO Office, draft and review correspondence, reports, speeches and announcements in Arabic and English, and route requests to the right departments.
• Plan domestic and international travel, including flights, visas, accommodation and itineraries, and support the CEO's media engagements and events.
• Manage the day-to-day operations of the CEO Office, administer its budget and office supplies, raise purchase requests, and support the onboarding of new EXCO members.
• Maintain strict confidentiality and act within the delegation of authority agreed with the CEO.

Required profile

• Bachelor's degree in Business Administration, Management or a related discipline.
• 6-10 years of progressive experience in executive support, including at least 3 years supporting C-level executives.
• Demonstrated experience in executive reporting, agenda management, minute-taking and action tracking.
• Ability to handle multiple priorities, work under pressure and meet tight deadlines.
• Fluent Arabic and English, written and spoken, with business-standard drafting in both languages.

Required skills

• Advanced Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Familiarity with ERP, document management systems and Power BI dashboards.
• Proficiency with AI productivity tools for drafting, summarization and document review.

What we offer

• Basic salary and a performance bonus tied to KPIs.
• Social insurance coverage and medical insurance through GlobeMed.
• Paid time off.