Dean Office Officer

About the role

The Dean Office Officer provides comprehensive administrative support to the Dean, ensuring smooth operation of the office, coordination of events, and effective management of key academic processes.

Key responsibilities

• Coordinate and maintain the Dean’s calendar, schedule meetings, and arrange internal and external events.
• Process clearances for staff events, guest speakers, and Non‑Resident Fellows; manage requisition forms, expense claims, and correspondence.
• Administer contracts, work‑completion forms, timesheets, and payments for part‑time faculty, supervisors, Non‑Resident Fellows, and External Examiners.
• Track and report Dean’s Office KPIs, strategic initiatives, and departmental projects.
• Manage the Promotions Committee for Academic & Research Staff process, acting as Secretary from application to promotion letter issuance.
• Serve as an active member of the Student Disciplinary Board and handle specialized matters requiring minimal Dean involvement.
• Liaise with the Planning and Institutional Effectiveness (PIE) Department to ensure accurate data collection, KPI entry, and timely submissions.
• Compile, originate, and analyse statistical reports and other requested materials.

Required profile

• Bachelor’s degree from an accredited university.
• Minimum of 3 years’ relevant experience, preferably within a higher‑education institution.
• Proficiency in Microsoft Office applications.

Required skills

• Microsoft Office