Document Control Coordinator II

About the role

AECOM, a global infrastructure consulting firm, is hiring a Document Control Coordinator II in Abu Dhabi. The role covers the control of engineering documents, project correspondence and meeting minutes, and includes office administration support within the Environmental department.

Key responsibilities

• Maintain a library of reference documents and follow the company's quality standards record-keeping and reporting procedures
• Correlate project and proposal records, and type, copy, distribute and file project correspondence and meeting minutes
• Assist in preparing meeting minutes with project managers and directors
• Help prepare mock-ups for operations manuals and job data books, including indexes, binders and dividers, and ensure timely printing and assembly
• Arrange document cataloguing, packing and long-term storage or disposal of engineering documents at project closeout
• Prepare transmittals for engineering documents and requisitions, and maintain files and computerised indexes for active engineering documents
• Generate electronic and hard-copy reports for project managers and directors
• Maintain a data distribution system and schedule for the assigned project, and handle office furniture, equipment and materials orders
• Assist the office secretary and coordinate with projects administrators and managers

Required profile

• Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment
• Demonstrated supervisory or coordination experience managing documentation teams or processes
• Solid understanding of compliance requirements and regulatory standards in construction or engineering projects
• Knowledge of UAE and Abu Dhabi documentation and compliance requirements preferred

Required skills

• Strong proficiency with document management systems and software
• Excellent organisational and time management skills
• Proficiency in Aconex

Onboarding is in person at an AECOM office. Benefits depend on employment status and may include medical, dental, vision, life, paid time off, flexible work options, a retirement savings plan and employee stock purchase plan.