Document Controller - ADNOC Projects

About the role

Careers International is recruiting a Document Controller for ADNOC projects in Dubai. The role manages and maintains controlled documents across engineering, procurement, construction, HSE and QA/QC, using Smart Plant Foundation (SPF) to register, track, distribute and archive project documentation.

Key responsibilities

• Manage and maintain controlled documents in line with ADNOC standards
• Use SPF to register, track, distribute and archive incoming and outgoing project documentation
• Control the document lifecycle, ensuring timely revisions, approvals and issuance across departments
• Coordinate with internal teams, subcontractors, vendors and clients to keep documents aligned with project schedules
• Conduct regular document audits for integrity, version control and compliance
• Track overdue documents, send reminders and escalate delays to the document control lead or project manager
• Prepare document transmittals, status logs and reports for internal and client submissions
• Ensure proper formatting and template adherence before release or submission
• Support project handover by compiling final documentation for archiving and client delivery
• Improve document control procedures and systems based on project needs and lessons learned

Required profile

• Mandatory ADNOC project experience in document control roles (minimum 1 project preferred)
• Diploma or bachelor's degree in engineering, administration or a related field preferred
• Excellent organizational, communication and time-management skills
• Ability to work under pressure and handle large volumes of documentation accurately

Required skills

• Proficiency in Smart Plant Foundation (SPF) is essential
• Knowledge of other document control software (Aconex, EDMS, SharePoint) is a plus
• Understanding of EPC documentation standards, including drawings, ITPs, datasheets, MTOs and technical submittals
• High proficiency in MS Office (Excel, Word, Outlook) and PDF tools