Document Controller - Infrastructure

About the role

Careers International is hiring a Document Controller for infrastructure projects in Dubai. The role manages and oversees all project documentation, ensuring accurate information is shared across the team and stored securely. It covers organizing project files, monitoring documentation processes and helping documents flow efficiently between project teams, clients, contractors and other stakeholders.

Key responsibilities

• Establish and maintain document control systems, including tracking and filing systems for drawings, records and reports, and assign document numbers and track versions
• Control the distribution of documents to stakeholders so the right information reaches the right people
• Collect and organize contracts, drawings, specifications, reports and correspondence, keeping hard and electronic copies and arranging scanning, printing and distribution
• Act as a liaison between the project team and contractors, clients and regulatory agencies, and coordinate with the project manager and quality team on timely submission and review
• Verify compliance with company, client and regulatory requirements, run regular file audits and update document control procedures
• Prepare regular reports on submissions, reviews and approvals, track review timelines and maintain a document register from submission through to project close-out

Required profile

• High school diploma or equivalent; an associate or bachelor's degree in business administration, information management or a related field is preferred
• Minimum of 5 years of experience in document control for infrastructure or construction projects
• Certification in Document Management or Construction Document Control (e.g. AACE International) is a plus
• Strong organizational, communication and multitasking skills, attention to detail, and ability to work independently

Required skills

• Document management software such as Aconex, Procore or SharePoint
• MS Office Suite (Word, Excel, PowerPoint)
• Knowledge of infrastructure project documentation processes and industry standards