Document Controller

About the role

Al Futtaim Group is hiring a Document Controller in Dubai. The role manages all document movements, electronic and paper, following established procedures so that documents are accurately numbered, formatted, issued, reviewed, dispatched, recorded and archived. It also involves supervising junior staff and liaising with designers and suppliers, while ensuring compliance with safety, quality and environmental standards.

Key responsibilities

• Manage all incoming and outgoing documents electronically or on paper through established procedures, and maintain an up-to-date record of all information
• Issue controlled copies of information in line with the Design Management Plan and check drawings against agreed status and format
• Liaise with designers and specialist suppliers on information queries, and troubleshoot problems with the drawing management system
• Advise on issue procedures and access to the system, and periodically review and revise procedures with relevant authorisation
• Supervise and train junior document control staff, and recommend improvements to departmental procedures
• Ensure adherence to safety, quality and environmental procedures, and report on project design performance to the Design Manager

Required profile

• Diploma or degree in Information Management or a related discipline
• 3 to 5 years of experience in the construction business
• Intermediate IT skills, especially Excel, Outlook and Word
• Strong organisational and document management skills, and ability to train and supervise junior staff
• Excellent communication skills for working with designers and suppliers