Document Controller

About the role

AECOM is seeking an experienced Document Controller to manage, track, maintain and control all project documentation for major infrastructure projects. The role ensures that engineering, technical, contractual, quality and project documents are accurately recorded, distributed, archived and maintained in line with project procedures, client requirements and document control standards.

Key responsibilities

• Maintain technical documents such as specifications, vendor drawings, calculation sheets, field and engineering revision instructions, and keep the electronic document archive up to date.
• Prepare monthly document control reports, including registers/logs of critical and non-critical documents, GFC drawings, shop drawings, RFIs, NCRs and CARs, for the monthly progress report to the client.
• Keep periodic records and registers required by law, and handle registration and renewal of various licenses.
• Issue documents according to their status and requirement through engineering transmittals to the client, consultant, project departments and head office, and track the latest documents and drawings with head office and vendors.
• Handle incoming and outgoing correspondence and transmittals, and present as-built documents according to the approved procedure.
• Prepare daily, weekly and monthly reports on site development, maintain the master document register and prepare milestone payment documentation.

Required profile

• Diploma or bachelor's degree in Business Administration, Engineering, Information Management or a related discipline.
• Minimum 5 years of document control experience, with at least 3 years on infrastructure, roads, utilities or construction projects.
• Proven experience with engineering consultants, contractors and project management teams on large-scale infrastructure projects.
• Experience on roads, utilities, stormwater, drainage, water, wastewater and infrastructure projects is highly preferred.

Required skills

• Strong knowledge of document control procedures, records management systems and project filing structures.
• Experience managing technical documents such as drawings, specifications, submittals, RFIs, method statements, material approvals, inspection records and transmittals.
• Proficiency in EDMS such as Aconex, Procore, Autodesk Construction Cloud, ProjectWise or Asite.
• Understanding of document numbering, revision control, workflows, distribution matrices and retention procedures.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint).