Document Controller - PMC Projects

About the role

JLL is looking for a Document Controller to manage project documentation on site for the PMC team. The role ensures that all drawings, submittals, correspondence and records are controlled, traceable and current for the client, contractor and wider project team. The position is on-site in Dubai.

Key responsibilities

• Operate and maintain the project's document control system and common data environment (CDE), applying agreed naming conventions, metadata and revision control.
• Receive, log, distribute and track drawings, specifications, RFIs, material and technical submittals, transmittals, NCRs, site instructions and variation documentation.
• Monitor review and response timelines and chase overdue items with the Contractor, designers and PMC reviewers.
• Maintain up-to-date registers (drawings, submittals, RFIs, correspondence, meeting minutes, action logs) and issue regular status reports.
• Ensure only current approved revisions are used on site and withdraw superseded documents.
• Support the PMC team in preparing and distributing meeting minutes, progress reports and handover documentation (O&M manuals, as-builts, test and commissioning records).
• Support audits and QA/QC reviews by keeping records complete, auditable and retrievable.
• Handle project information in line with confidentiality and information classification requirements.

Required profile

• Diploma or degree in a relevant field, or equivalent experience.
• 5+ years' document control experience on construction or infrastructure projects, ideally with a PMC or consultancy.
• Excellent attention to detail, organisation and written English.
• Desirable: experience on large-scale or mission-critical projects such as data centres, familiarity with ISO 19650 or ISO 9001 documentation practices, and working knowledge of Arabic.

Required skills

• Experience with a CDE or EDMS platform (e.g. Aconex, Procore, SharePoint or similar)
• Strong working knowledge of construction documentation workflows (submittals, RFIs, transmittals, as-builts)
• Proficiency in MS Office, especially Excel