Document Controller / Project Coordinator

About the role

We are seeking an organized and proactive Document Controller / Project Coordinator to support the Implementation Director and the project delivery team in a fast‑paced construction environment. The role involves handling document control, correspondence, meeting minutes, reporting and action follow‑up.

Key responsibilities

• Provide day‑to‑day administrative and coordination support to the Implementation Director.
• Track project priorities, deadlines and actions, following up with project managers, engineers, subcontractors, consultants and clients.
• Prepare and track submittals, RFIs, method statements, inspection requests, transmittals and site correspondence.
• Maintain document registers and ensure only the latest approved documents are in use.
• Coordinate meetings, take minutes and manage an action tracker until closure.
• Draft professional technical and contractual letters.
• Prepare weekly and monthly reports, dashboards and management presentations.

Required profile

• Bachelor's degree with at least 4 years of experience in a related field.
• Experience supporting Project Directors, Project Managers or senior management in construction or HVAC projects.
• Solid knowledge of construction documentation and document control processes.
• Preferable UAE construction/HVAC experience.

Required skills

• Proficiency with document control software such as Procore, Aconex and Autodesk.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook, Teams/SharePoint).
• Hands‑on use of AI tools (Gemini, ChatGPT, Copilot) for drafting, summarising and reporting.
• Excellent written and spoken English.