Document Controller – Real Estate & Asset Development

About the role

The Document Controller will manage all project documentation, correspondence and administrative coordination for real‑estate and asset development projects, ensuring accurate maintenance, distribution and secure archiving using Aconex.

Key responsibilities

• Administer the project document control system in Aconex, registering, tracking, distributing and archiving drawings, reports, RFIs, submittals and contractual documents.
• Maintain document logs, version control and ensure timely circulation to stakeholders.
• Set up and maintain Aconex workflows, distribution matrices and access permissions; monitor compliance of consultants and contractors.
• Organise meetings, prepare agendas, record and distribute minutes, and maintain action trackers.
• Maintain electronic and physical filing systems, support final project documentation and ensure proper archiving for audit compliance.
• Serve as the primary point of contact for document‑related communication, issue formal correspondence and track deadlines.

Required profile

• Experience managing project documentation in real‑estate or construction environments.
• Familiarity with Aconex document management and reporting.
• Strong understanding of document numbering, version control and records management.

Required skills

• Aconex
• Excel