Executive Assistant and Office Manager

About the role

ICG, a global alternative asset manager with over $126bn of assets under management, has established its Dubai office in 2021 and is expanding across the Middle East. It is looking for a highly organised, proactive and professional Executive Assistant and Office Manager to support the Head of Middle East and the broader Dubai team. The role combines executive support with ownership of office operations, reporting to the Managing Director and Head of Middle East.

Key responsibilities

• Manage complex calendars across multiple time zones, coordinate meetings, events and travel, and arrange domestic and international travel with detailed itineraries.
• Handle expense submission and reconciliation, prepare meeting materials and presentations, and maintain contact databases and documents.
• Oversee day-to-day office administration, including office supplies, liaison with building management and the landlord, and act as the main contact for suppliers and vendors.
• Support invoice processing, purchase orders, DIFC licence and work permit renewals, and compliance-related administration.
• Collaborate with Executive Assistants and Office Managers across the global organisation.

Required profile

• Previous experience as an Executive Assistant or in a similar support role, ideally in financial services or professional services.
• Proven ability to handle sensitive information discreetly and to prioritise multiple deadlines.
• Ability to work independently with accuracy, and excellent verbal and written communication skills.
• Strong attention to detail, reliability and a proactive, team-oriented approach.

Required skills

• Advanced proficiency in Microsoft Office, including Outlook, Word and Excel.