Executive Assistant – International Stores & Corporate Communications

About the role

The International Stores & Corporate Communications (ISCC) team is looking for a self‑motivated Executive Assistant to support three Directors located in Tokyo, Bangalore and Dubai. You will act as a trusted business partner, handling complex calendars, travel, expenses and project coordination in a fast‑paced, evolving environment.

Key responsibilities

• Proactively manage directors' calendars, schedule meetings and organize events such as staff meetings and all‑hands sessions.
• Coordinate international and domestic travel, process expense reports and ensure timely filing.
• Track key deliverables, follow up on pending items and drive completion across the ISCC network.
• Serve as liaison between leaders, their direct reports and other stakeholders.
• Support team culture initiatives, organize team events within budget and contribute to a fun, collaborative atmosphere.
• Travel domestically and internationally as required.

Required profile

• 7+ years of executive assistant experience supporting senior leaders.
• Bachelor’s degree.
• Excellent written and verbal communication skills with a high degree of discretion.
• Strong bias for action, detail‑oriented and able to work with minimal guidance.
• Proven ability to manage complex calendars, travel logistics and expense reporting.

Required skills

• Microsoft Office products and applications
• Project management