Executive Assistant - Law Firm, Dubai

About the role

Lawgent is a modern law firm for businesses, combining law, AI, data and European regulation, operating in Sweden and now establishing itself in Dubai and the United States. It is looking for an Executive Assistant who works directly with management on all matters related to the firm. The role is based in Dubai and is part of the establishment in Dubai and the United States from the start, as well as its development in Europe.

Key responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones
• Receive tasks, delegate them to the right person and follow up until they are completed
• Follow up on colleagues' work and projects, reporting on status and deviations
• Support financial administration, such as invoicing, documentation and contact with banks and auditors
• Identify and establish contact with partners, networks and people who can add value to Lawgent
• Present Lawgent to potential clients and partners and drive these contacts toward business
• Help set up the presence in Dubai and the United States, including contact with authorities, suppliers and local stakeholders
• Plan and book travel, meetings and events
• Prepare materials, summaries and minutes before and after meetings

Required profile

• Lives in Dubai and has the right to work in the UAE
• Speaks and writes fluent English and Arabic
• Structured, discreet and able to handle confidential information
• Takes initiative, works independently and enjoys building relationships
• Experience as an executive assistant, project coordinator or in business development; experience in legal services or professional services is an advantage
• A network in the UAE

Required skills

• Comfortable with digital tools such as Google Workspace and project management tools