Executive Assistant & Office Manager

About the role

ICG, a global alternative asset manager with over $126bn of assets under management, is seeking an Executive Assistant and Office Manager to support the Head of Middle East and the Dubai team. The role combines executive support with ownership of office operations, ensuring the smooth day-to-day running of a fast-paced, growing regional office. It reports to the Managing Director and Head of Middle East and involves close collaboration with colleagues across Europe, North America and Asia-Pacific.

Key responsibilities

• Manage complex calendars across multiple time zones, coordinate meetings, events and travel, and arrange domestic and international travel with detailed itineraries.
• Submit and reconcile expenses accurately and in a timely manner, and prepare meeting materials, presentations and supporting documentation.
• Maintain contact databases, prepare documents and enter data into internal systems.
• Oversee the day-to-day administration of the Dubai office, including office supplies, stationery and kitchen supplies, and liaise with suppliers, vendors, service providers, the landlord and building management.
• Support invoice processing, purchase orders, DIFC licence and work permit renewals, and compliance-related administrative matters.
• Collaborate with Executive Assistants and Office Managers across the global organisation.

Required profile

• Experience as an Executive Assistant or in a similar support role, preferably in financial services or professional services.
• Ability to handle sensitive information discreetly and work independently with accuracy.
• Strong organisational and time-management skills, able to prioritise multiple deadlines and competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills and a team-oriented approach.

Required skills

• Advanced proficiency in Microsoft Office, including Outlook, Word and Excel.
• Quick learning of new processes, systems and ways of working.